Job Description - Operations Manager

Geist magazine is seeking a part-time Operations Manager to begin as soon as possible. The successful candidate exhibits a keen curiosity about all areas of publishing a (fun! but also very serious) literary magazine—not just the “glamourous” editorial parts, but also administration, bookkeeping and circulation and grant-writing. They are detail oriented, reliable and love nailing down a good process. The team at Geist is small and the office located in Vancouver, so a sunny outlook is preferred.  

A sampling of duties:

Office
Managing volunteers and interns; managing tenants in office space (i.e. requesting keys and fobs, or coordinating with building facility to implement a request by of the tenants); organizing and managing contest entries and judging; ordering supplies; managing issue inventory

Circulation/Marketing/Fundraising
Data entry and fulfilling orders; corresponding with subscribers; coordinating renewal notices, mail and email, and ensuring their timely distributions; overseeing the mailing of new issue to subscribers and distributors; managing the Geist in the Classroom program (three times a year: spring, summer and fall); working with circulation manager to implement subscription campaigns; coordinating fundraising campaign and tracking donations

Bookkeeping
Entering invoices and bills; issuing bill payments and payroll; making bank deposits; managing cash flow; updating budget; monthly account reconciliation; year end prep; file GST (quarterly), PST (yearly) and payroll deductions (monthly)

Grants
Providing subscription and financial numbers for government grants; supporting grant writing team by collecting other required materials; preparing and filing grant applications

Editorial (Optional, depending on experience and interest of candidate)
Requesting permission for excerpts in Findings section of magazine; selecting excerpts for Findings; proofreading the weekly e-newsletter (working with the digital publisher and associate editor); reviewing book catalogues and keeping up to date with upcoming books and ordering them for the office/magazine; ensuring issue production management tools are up to date

Qualifications

Post-secondary education (or a combination of education and work experience)
Strong communication skills (on the phone, even!)
Solid problem solving skills
Detail oriented and organized
Ability to juggle competing priorities; good time management
Ability to work both independently and collaboratively
Understanding of Microsoft Office tools
Familiarity with Sage Accounting is an asset but not required

Compensation

$20,800 per year (for 20 hours/week)
Extended health benefits after six months

Email your application to geist@geist.com to apply.

We will begin reviewing applications on February 17, 2020 and the position will remain open until it has been filled.