Job Description - Operations Manager

Geist magazine is seeking a part-time Operations Manager to begin as soon as possible. The successful candidate exhibits a keen curiosity about all areas of publishing a (fun! but also very serious) literary magazine—not just the “glamourous” editorial parts, but also administration, bookkeeping and circulation and grant-writing. They are detail oriented, reliable and love nailing down a good process. The team at Geist is small and the office located in Vancouver, so a sunny outlook is preferred.  

A sampling of duties:

Managing volunteers and interns; managing tenants in office space (i.e. requesting keys and fobs, or coordinating with building facility to implement a request by of the tenants); organizing and managing contest entries and judging; ordering supplies; managing issue inventory

Data entry and fulfilling orders; corresponding with subscribers; coordinating renewal notices, mail and email, and ensuring their timely distributions; overseeing the mailing of new issue to subscribers and distributors; managing the Geist in the Classroom program (three times a year: spring, summer and fall); working with circulation manager to implement subscription campaigns; coordinating fundraising campaign and tracking donations

Entering invoices and bills; issuing bill payments and payroll; making bank deposits; managing cash flow; updating budget; monthly account reconciliation; year end prep; file GST (quarterly), PST (yearly) and payroll deductions (monthly)

Providing subscription and financial numbers for government grants; supporting grant writing team by collecting other required materials; preparing and filing grant applications

Editorial (Optional, depending on experience and interest of candidate)
Requesting permission for excerpts in Findings section of magazine; selecting excerpts for Findings; proofreading the weekly e-newsletter (working with the digital publisher and associate editor); reviewing book catalogues and keeping up to date with upcoming books and ordering them for the office/magazine; ensuring issue production management tools are up to date


Post-secondary education (or a combination of education and work experience)
Strong communication skills (on the phone, even!)
Solid problem solving skills
Detail oriented and organized
Ability to juggle competing priorities; good time management
Ability to work both independently and collaboratively
Understanding of Microsoft Office tools
Familiarity with Sage Accounting is an asset but not required


$20,800 per year (for 20 hours/week)
Extended health benefits after six months

Email your application to to apply.

We will begin reviewing applications on February 17, 2020 and the position will remain open until it has been filled.